ADMINISTRATION ASSISTANT
Educate Together is the representative body for **Apply on the
website** primary and post-primary equality-based schools in Ireland.
As a registered charity Educate Together is proud to have a reputation
as an equality-based school network with principles of learner
centeredness, co-education and democracy at its core. In addition,
Educate Together is the management body for **Apply on the website**
national schools and patron (or patron/trustee partner) of **Apply on
the website** post-primary schools, including voluntary secondary
schools, community schools and community colleges.
Educate Together now invites applications from suitable applicants for
the position of Administration Assistant. As part of a small office
team the Administration Assistant will support a wide range of work
areas and projects. This is an exciting opportunity for the right
person to contribute towards the mission of a dynamic charity
supporting a growing network of schools, and to make a difference in
the areas of education and equality in Ireland.
JOB SPECIFICATION:
* Being the first point of contact for the national office and the
organisation.
* Answering telephone calls and ensuring that all calls are logged
and directed to the appropriate officer.
* Drafting communications to respond to enquiries by phone, post,
email or in person.
* Making bookings for events, travel and accommodation as required.
* Logging and filing post, email and other communications.
* Managing outward mail including mailshots (for example using
Mailchimp and/or Salesforce)
* Liaising with schools and boards of management
* Organising office supplies.
* Managing relationships with contractors and suppliers.
* Contacting and liaising with potential advertisers.
* Updating databases, web and e-learning platforms and email lists.
* Becoming a Garda Vetting Clerk User / Liaison to assist with
processing Garda Vetting applications.
* Organising and working at events (company meetings, conferences
and launches)
* Proof-reading company documents, statements and reports.
* Data entry and management (for example using Excel, Salesforce and
other tools.
* Record keeping and file storage and management.
* Playing a full role in the development of the Educate Together
national office team and other related duties that may be assigned
from time to time.
PERSON SPECIFICATION:
The Administration Assistant should have good knowledge and
understanding of the Irish education system. They must be committed to
Educate Together?s charter and strategic goals and have the capacity
to develop and improve policy and practice in relation to patronage
functions, administration and information systems. They should have:
* Proven ability to write clearly and concisely (in English).
* Very good interpersonal and communication skills.
* Good IT and data entry skills with keen attention to detail.
* Flexibility, creativity and a positive work attitude.
* Knowledge of CRM databases and other office systems, or a
willingness and capacity to learn.
* Very good organisational skills, including information management
and record keeping.
* Capacity to develop good relationships with schools, boards of
management, the Garda National Vetting Bureau, suppliers and other
external organisations.
* Capacity to use and improve effective and efficient office
administration and communication systems and processes.
* Capacity to work independently and as a member of a team.
* Capacity to prioritise effectively and manage time well.
A high level of integrity, accountability, confidentiality,
responsibility and flexible and constructive engagement is required in
the carrying out of these duties.
TERMS:
In accordance with Educate Together policy, roles are linked to a
salary scale, with the point on the scale determined with regard to
experience and qualifications for the role. The salary for this post
is placed on Educate Together?s Assistant salary scale, which starts
at ?**Apply on the website**,**Apply on the website** (A1).
* The post is initially offered on a fixed term basis for **Apply on
the website** months with a six-month probationary period. It is hoped
that this role will develop into a permanent position, subject to
funding.
* This role is full-time (**Apply on the website**-hour week). It is
primarily based in the national office of Educate Together (currently
Dublin City Centre) with the option of some home-working. Currently,
due to Covid restrictions staff are working mostly from home.
* Flexibility to work evenings and weekends is expected with time
off in lieu provided.
* Annual leave is **Apply on the website** days per annum.
APPLICATIONS:
Applications should be in the form of a letter of application and CV
(max 3 pages) and emailed to **Apply on the website** under the
subject of ?EDUCATE TOGETHER ADMINISTRATION ASSISTANT
APPLICATION?.
Closing date for applications is **Apply on the website**:**Apply on
the website**, Friday **Apply on the website**th June
_EDUCATE TOGETHER IS AN EQUAL OPPORTUNITIES EMPLOYER AND WELCOMES
APPLICATIONS FROM PEOPLE OF ALL BACKGROUNDS AND IDENTITIES._
We need : English (Good)
Type: Permanent
Payment:
Category: Others
